Notaries public in Texas can now apply to serve their communities as commissioned online notaries. This commission will allow you to complete electronic notarizations completely online through a secure, two-way video call.
How to Obtain Your Online Notarial Commission
Current Texas notaries can apply to become an online notary public through the Secretary of State’s Office. You can find the application and its requirements here.
As of May 15, 2020, notaries must submit a request to the Secretary of State’s Office to conduct remote notarizations. As part of this request, you will need to select an online notarization solution provider
Important Steps Below:
Be a W-2 Employee
All notaries must be employees of the business.
Obtain a Traditional Notarial Commission
Your traditional commission allows you to perform in-person notarizations. You must provide information about and upload a copy of it to your profile.
Purchase a Digital Certificate from IdenTrust
A digital certificate is an electronic credential that is used to digitally tamper seal notarized documents. You must purchase a digital certificate from IdenTrust and upload it to your profile.
Obtaining a digital certificate from IdenTrust takes between 3 and 5 days and costs $99. We will not accept digital certificates issued by other vendors.
Please note: IdenTrust requires you to provide certain personal information to validate your identity prior to issuing to you a digital certificate. Directions for acquiring your digital certificate are available here and directions for downloading your digital certificate and uploading to the Notarize platform are available here.
Obtain $25,000 E&O Insurance Policy
Errors and omissions insurance protects you from liability for false claims or unintentional notarial mistakes or omissions. You must provide information about and upload a copy of an errors and omissions insurance policy for at least $25,000 to the platform. Your business may rely on an umbrella policy ONLY if it covers each individual notary for at least $25,000.
Obtain a $10,000 Bond
Your bond protects the public from harm caused by your negligence or intentional misconduct. You must provide information about and upload a copy of it to your profile.
NSA Certification and NNA Background Check
All contracted notaries on the Notarize platform will need to complete the Basic Notary Signing Agent Certification from the National Notary Association. This certification ensures that you understand the essentials of being a notary public and have undergone a background check. The cost is roughly $179.
Generate an Electronic Signature and Notarial Seal in the Notarize Platform
Your electronic signature and seal are used to sign and seal notarized documents. Do not purchase your seal from other vendors. Both your electronic signature and notarial seal will be freely provided to you by the Notarize platform.
Obtain Authorization to Perform Online Notarizations
To obtain authorization to perform online notarizations, you must log in here and submit your application to the Secretary of State. After submission of this application, you must provide confirmation of its approval by uploading a copy of your new online notary commission to your profile.
If you have any questions, reach out to the Texas Secretary of State’s office at this email: [email protected].
Please note: If you were already authorized to perform online notarizations prior to your application, you must inform the Secretary of State that you are now using Notarize and upload proof of that notification to your profile.